Trainer Designation Requirements

Individuals who wish to provide training for child care licensing credit must complete the Trainer Designation Application. Select a Trainer Designation to apply for based on your qualifications and submit required documentation with your application to document your qualifications. Your application and submitted documentation will be reviewed to determine if you meet the requirements. 

Trainer Designations

The application will prompt you to select one of the following Trainer Designations: Specialty Trainer, Trainer I, Trainer II, or Trainer III. These designations are based on the qualifications and requirements outlined in the matrix below. For each requirement, there is a corresponding section on this page that provides more detailed information.

A key difference among the Trainer I, II, and III designations is the level of training that each designation is permitted to provide for licensing credit. The levels permitted for each designation are listed in the matrix below.

Required Documentation

The Trainer Designation Application requires that you submit supporting documentation showing that you meet all of the requirements; for example, college transcripts are used to meet the Education requirement.  

Trainer Designation Matrix
 

 

Specialty Trainer

Trainer I

Trainer II

Trainer III

Basic Requirements

  1. Trainer Orientation
  2. Two professional letters of recommendation (dated & written within previous 6 months)

Education*

  1. Bachelor’s degree with a major/minor consistent with the specialty area
    OR
  2. Bachelor’s degree (any field) and a professional license or credential relevant to the specialty area
  1. Bachelor’s degree in Early Childhood Education or Child Development
    OR
  2. Bachelor’s degree with 225 clock hours of ECE/CD-related coursework
  1. Bachelor’s degree in Early Childhood Education or Child Development
    OR
  2. Bachelor’s degree with 225 clock hours of ECE/CD-related coursework
  1. Graduate degree in Early Childhood Education or Child Development
    OR
  2. Graduate degree with 225 clock hours of graduate-level ECE/CD-related coursework

Adult Learning*

40 hours of adult learning

N/A

Training for Trainers (TFT)

N/A

Training for Trainers I, 40 hours

  1. Training for Trainers I, 40 hours
    AND
  2. TFT II, 20 hours
  1. Training for Trainers I, 40 hours
    AND
  2. TFT II, 20 hours
    AND
  3. TFT III, 20 hours

Experience

3 years of experience relevant to specialty area as documented on a résumé

3 years of early care and education experience as documented on a résumé

3 years of early care and education experience as documented on a résumé

3 years of early care and education experience as documented on a résumé

Professional Development

N/A

N/A

Provided professional development for adults for at least 30 hours

Provided professional development for adults for at least 50 hours

Permitted Training Levels

Approved specialty area, beginning level only

  1. Beginning level
  2. Intermediate level (with having completed TFT II)
  1. Beginning level
  2. Intermediate level
  3. Advanced level (with having completed TFT III)
  1. Beginning level
  2. Intermediate level
  3. Advanced level

* All degrees and coursework must be from an institution accredited by a CHEA or USDE recognized agency.

About Specialty Trainers

Early Childhood Education is not considered a specialty area. The Specialty Trainer designation is for those individuals who do not meet the requirements for Trainer I, II, or III but do have qualifications in a specialty field applicable to the Bright from the Start training requirements for child care providers. Those who wish to provide training in early childhood education must qualify and apply for a Trainer I, II, or III designation.   

Specialty Trainer applicants must specify one specialty area on their application. You may only provide trainings in the specialty area for which you are approved. If your degree or credentials indicate a specialty area more specific than those listed below, you will be approved only for the specific area in which you are qualified. For example, if you have a ServSafe certification, your approved specialty area will be “Foods and Nutrition – ServSafe only” and you will only be able to provide training in ServSafe topics. The following are the specialty areas recognized by Georgia Training Approval: 

  • Health and Safety
  • Foods and Nutrition
  • School Age Care
  • Special Needs and Inclusion
  • Administrative Management of Programs
  • Social Work, Mental Health, and Family Services

Trainer Renewal

Once you are approved with a designation, renewal of your designation is necessary to remain a state-approved trainer. Trainer I and Specialty Trainer designations expire after three (3) years, and Trainer II and III designations expire after five (5) years. You will receive more information about how to renew your designation once you are approved. The requirements for renewal are as follows:

Specialty Trainer
Renew every 3 years

Trainer I
Renew every 3 years

Trainer II
Renew every 5 years

Trainer III
Renew every 5 years

  1. 15 clock hours of continuing education related to specialty area
  2. Evidence of having taught at least one (1) state-approved training in specialty area per year since the date you were approved
  1. 45 clock hours of continuing education related to adult learning or early care and education
  2. Evidence of having taught at least one (1) state-approved training per year since the date you were approved 
  1. 75 clock hours of continuing education related to adult learning or early care and education
  2. Evidence of having taught at least one (1) state-approved training per year since the date you were approved
  1. 75 clock hours of continuing education related to adult learning or early care and education
  2. Evidence of having taught at least one (1) state-approved training per year since the date you were approved

Once you are approved with a Trainer Designation, if you do not renew your designation according to the requirements listed above, you will lose your state-approved trainer status.


Required Documentation Details

Below are details about each requirement, including the documentation you must submit with your Trainer Designation Application.

     Section 1:  Basic Requirements    

TRAINER ORIENTATION

The Trainer Orientation is a short PDF presentation and online quiz that provides trainers with information about professional development and training in Georgia. To satisfy the orientation requirement, all applicants must read the material and answer questions that appear periodically throughout the presentation. You may access the orientation by creating an account.

LETTERS OF RECOMMENDATION

Letters of recommendation should address your professional abilities and be written within the past six months.

     Section 2:  Education    

All applicants (Trainer I, II, III, and Specialty) must document at least a Bachelor’s degree. All Trainer I and Trainer II applicants must document a minimum of a Bachelor's degree in Early Care and Education/Child Development or related coursework (see below) from an institution accredited by a CHEA or USDE recognized agency. All Trainer III applicants must document a graduate degree in Early Care and Education/Child Development or related coursework from an institution accredited by a CHEA or USDE recognized agency. Specialty Trainer applicants must have a minimum of a Bachelor’s degree with either 1) a major/minor in a field relevant to the specialty area, or 2) a license or credential relevant to the specialty area. 

Credentials earned outside of the United States need to be evaluated by an educational interpreting agency accepted by the Georgia Professional Standards Commission so that a U.S. equivalency can be determined.

RELATED COURSEWORK

Clock Hour Conversion

1 quarter hour = 10 clock hours

1 semester hour = 15 clock hours

1 CEU, PLU, or SDU = 10 clock hours

If your degree is not in Early Childhood Education or Child Development, you may meet the education requirement with at least 15 semester hours or 25 quarter hours in early childhood education or child development related coursework. Your related coursework must total at least 225 clock hours focused on intensive child development content. Trainings that involve intensive ECE/CD content that are each more than 15 clock hours per segment, such as CDA training, or some ECE/CD curriculum training, may be used to count toward the education requirement. The “related coursework” requirement for Trainer III may only be met by graduate-level coursework, not clock hour training.

REQUIRED DOCUMENTATION: Education

If your degree is in ECE/CD, submit the following:

  • Copy of transcripts documenting degree(s)

If your degree is NOT in ECE/CD, submit all of the following:

  • Copies of transcripts documenting all coursework you are using as ECE/CD-related coursework (Trainer III may only use graduate-level coursework)
  • Copies of training certificates you are using as ECE/CD-related coursework
  • Course descriptionagenda, or syllabus for each training/course you are using as ECE/CD-related coursework

Specialty Trainer applicants, submit all of the following:

  • Copy of transcripts documenting at least a Bachelor’s degree
  • Copies of licenses/credentials relevant to specialty area (required if major/minor is not relevant to specialty area)

     Section 3:  Adult Learning    

(Not required for Trainer I, II, or III)  Specialty Trainer applicants are required to submit documentation of a minimum of 40 clock hours of training in adult learning. This requirement refers to training you have received in how adults learn and process information.

Typically, the following college courses are used to meet this requirement: General Psychology, Educational Psychology, Human Growth & Development. The Art of Technical Assistance training and the Family Development Credential training may also be used to meet the adult learning requirement.

 

REQUIRED DOCUMENTATION: Adult Learning

Specialty Trainer applicants, submit the following:

  • Copies of transcripts documenting all coursework you are using to meet the adult learning requirement
  • Copies of training certificates you are using to meet the adult learning requirement
  • Course description, agenda, or syllabus for each training/course you are using to meet the adult learning requirement (not required for the three courses listed above)

     Section 4:  Training for Trainers    

(Not required for Specialty Trainer)  Those applying for a Trainer I, II, or III designation must meet the Training for Trainers (TFT) requirement. Training for Trainers courses and substitutions should cover different content addressing the needs of beginning, intermediate, and advanced level learners. The TFT requirements for each designation are as follows:

Trainer I: State-approved TFT I (40 hrs) OR content substitutions (see below)

Trainer II: State-approved TFT I (40 hrs) and TFT II (20 hrs) OR content substitutions (see below)

Trainer III: State-approved TFT I (40 hrs), TFT II (20 hrs), and TFT III (20 hrs) OR content substitutions (see below)

 

SUBSTITUTIONS

While there are some Training for Trainers courses that are specific state-approved trainings, you may substitute other trainings you have taken to meet the TFT requirement as long as the hours and content can be documented as meeting the requirements for the TFT. It typically takes several trainings to meet the content requirements when substituting for a TFT. 

You may also substitute college-level credit courses that you have taught. If you have taught a college-level credit course, this is typically all you will need to meet the TFT requirements. Each course taught may be substituted for one TFT.

For each substitution you submit toward meeting the TFT requirement, you must submit a certificate of completion along with an agenda, syllabus, or other document indicating the specific content of the training. If you are substituting college-level credit courses you have taught, you must submit documentation indicating the title of the course, the college at which it was taught, the semester/quarter it was taught, and the credit hours awarded.

The Art of Technical Assistance Facilitator training and the Family Development Credential Instructor training may be used to meet the Training for Trainers requirement.

REQUIRED DOCUMENTATION: Training for Trainers

Trainer I, II, and III applicants, submit either Option A or Option B for each TFT required for your designation (see above):

Option A:

  • Copies of certificates documenting completion of the state-approved TFT course(s) required for your designation

Option B (submit all):

  • Copies of training certificates you are using to substitute for the TFT requirement (must list trainings on TFT Substution Request Form)
  • Course description, agenda, or syllabus for each training you are using to meet the TFT requirement
  • For college-level courses you have taught: a syllabus or other official documentation from the teaching institution that includes the title of the course, the college at which it was taught, the semester/quarter it was taught, and the credit hours awarded

     Section 5:  Experience    

Those applying for a Trainer I, II, or III designation must document at least 3 years of early care and education experience. The experience must be supervised, may be paid or unpaid, and must involve children or programs serving young children from birth through age 5. At least one year (12 months) of the experience with young children must be direct experience (see definitions below); the other two years may be either direct experience or indirect experience. Indirect only experience will not sufficiently meet the experience requirement.

Direct Experience includes either of the options below:

· Experience working directly with groups of young children from birth through age five

· Director of a center or family day care home (Involves working on-site directly with children and adults in a child care setting on a day-to-day basis)

Indirect Experience may be used only in combination with at least one year (12 months) of direct experience. Indirect experience includes:  

· Experience as a technical assistance provider from a state or federally approved project to provide technical assistance as: 1) Inclusion coordinator or education coordinator; 2) Conducted observations/assessments using nationally recognized instruments (Applicant must have received training on instruments utilized); or 3) Other TA experience to be reviewed by Georgia Training Approval

· Experience teaching High School/College/University level early childhood or child development specific course

Those applying for Specialty Trainer must document at least 3 years of experience working in the specialty area. Experience may be paid or unpaid.

REQUIRED DOCUMENTATION: Experience

Trainer I, II, and III applicants, submit the following:

  • Résumé documenting three years (36 months) of experience with children, at least one of which is direct experience

Specialty Trainer applicants, submit the following:

  • Résumé documenting three years (36 months) of experience relevant to your specialty area

     Section 6:  Professional Development    

(Not required for Specialty Trainer or Trainer I) Those applying for Trainer II or III must document that they have provided professional development to adults in the early childhood/child development field. A minimum of 30 hours is required for Trainer II and 50 hours for Trainer III. Professional development may include experience in supervisory roles, or as a trainer, co-trainer or part of a team approach to training, apprentice trainer, technical assistance provider, career advisor, or consultant.

REQUIRED DOCUMENTATION: Professional Development

Trainer II and III applicants, submit the following:

  • Résumé documenting 30 hours (for Trainer II) or 50 hours (for Trainer III) of experience providing professional development to adults in the early childhood education or child development field

 

You are now ready to begin the Trainer Designation Application!

The application will provide instructions about how to submit your required documentation. 

If you need assistance at any time during the application process, please contact us at: 1-866-425-0220 or TrainingApproval@georgiacenter.uga.edu